向公司請假要寫原因?教你用7部曲寫好英文請假信 附請假信樣本|Ken Ng

向公司請假要寫原因?教你用7部曲寫好英文請假信 附請假信樣本|Ken Ng

職場上,員工請假是需要公司人力資源部(HR)處理許多書面上的程序,因當中涉及工資、假期、福利(benefits)等因素,都有可能受影響或需要重新計算。以下就是一封有效的請假信,需要注意的項目及相關英文用語。

撰文:Ken Ng (KEN哥哥)|圖片:unsplash

1. 提出請假要求 State your leave request

  • 例子:「I am writing to formally request your approval for a period of leave. 」(我想作出正式的書面請假要求。)
  • 例子:「I would like to formally request your approval for a period of leave.」(我想提出正式的請假要求。)

2. 假期開始日 Leave start date

  • 例子:「With your permission, my leave should begin on July 13, 2020 (Monday). 」(如你准許的話,我的假期會在7月13日(星期一)開始。)
  • 例子:「If approved, my leave should begin on July 13, 2020 (Monday).」(如批核,我的假期會在7月13日(星期一)開始。)

3. 假期結束日及返回工作日 Leave end date and return date

  • 例子:「My leave will end on July 17, 2020(Friday), and I will return to work on July 20, 2020 (Monday). 」(我的假期會在7月17日(星期五)結束,並會在7月20日(星期一)開始工作。)
打工仔好想放假?教你用7部曲 寫好一封英語請假信|Ken Ng
圖片:Unsplash

4. 簡短的請假原因 Brief description of the reason for leave

  • 例子:「I will be taking a short family vacation for the week.」(我會和家人渡過一個短暫的假期。)
  • 例子:「I will be taking this leave for personal/family reasons.」(因個人/家庭原因我需要請假。)

5. 請假期間的工作安排 Brief instructions for work while on leave

  • 例子:「My colleague has agreed to look after my work while I am on leave temporarily.」(在放假期間,我的同事會暫代我手頭上的工作。)

6. 結尾說話和聯絡方法 Closing and contact information

  • 例子:「Thank you for your consideration. I can be reached at 1234 5678 or [email protected] 」(多謝你的考慮,我的聯絡電話是1234 5678或電郵至[email protected]。)

7. 請假信樣本(內文) Sample leave request letter (body)

  • 例子:「I am writing to formally request your approval for a period of leave. With your permission, my leave should begin on July 13, 2020 (Monday). My leave will end on July 17, 2020 (Friday), and I will return to work on July 20, 2020 (Monday).」
  • 例子:「I will be taking a short family vacationfor the week. My colleague has agreed to look after my work while I am on leave temporarily. Thank you for your consideration. I can be reached at 1234 5678 or [email protected]

請假信涉及的相關英語用字,講求的都是直接及實用。 因此,有許多公司亦要求員工將有規格的請假申請表與請假信一併遞交。

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